Admissions & enrollment
Application flow, document collection, entrance test scoring, merit lists and offer letters.
ASMUTEK UNIVERSITY CARE
From admissions to research, the university on shared data.
Student lifecycle, faculty operations, research grants and university accounting, on one shared data model.
- UGC
- NAAC / NBA
- Autonomous
- Research universities
- Distance & open
60+ universities. 14 states. 4 countries. One platform.
60+Universities live
1.4M+Students supported
14Indian states
4Countries
Twenty-four modules. The entire university, on shared data.
From admissions to alumni, including research, finance, accreditation and the hostel. Every workflow on the same login and the same data model.
Student lifecycle
Records, registration, attendance, attendance and continuous evaluation.
Curriculum & courses
Programmes, courses, syllabi, credit hours, electives and pre-requisites.
Faculty operations
Workload, course assignments, peer review, publications and appraisal cycles.
Examinations
Question banks, paper setting, hall planning, grading and result publication.
Online learning (LMS)
Course content, assignments, live classes, submissions and proctored quizzes.
Library
Catalogue, lending, reservations, digital resources and journal access.
Hostel & boarding
Room allocation, leaves, visitors, mess passes and warden routines.
Transport
Routes, live pickup tracking, RFID boarding and shuttle scheduling.
Fees & finance
Fee structures, instalments, receipts, reconciliation and scholarships.
Accounting & ledger
Account heads, journals, books of account and double-entry bookkeeping.
Budgets & expenses
Departmental budgets, expense capture with approvals, burn-rate visibility.
Financial statements
Trial balance, P&L, balance sheet and cash flow, generated from the ledger.
HR & payroll
Faculty, non-teaching staff, leaves, payroll and statutory compliance.
Research grants
Grant lifecycle, funder reporting, milestones, disbursement and audit trail.
IRB & ethics
Protocol submissions, board reviews, amendments and approval letters.
Lab operations
Equipment booking, consumables, lab notebooks and safety incidents.
Publications & IP
Papers, patents, citations and scholarly metrics linked to faculty profiles.
Alumni network
Alumni records, mentorship, giving, events and chapter management.
Placements & career
Recruiter relations, eligibility filters, drives, offers and conversion analytics.
Communication centre
Mass notifications in 12 languages, email, SMS, app, voice calls.
Documents & certificates
Auto-generated bonafides, transcripts, degree certificates, board mark sheets.
Audit & accreditation
NAAC, NBA, NIRF data dossiers, AISHE submission and statutory audit.
Reports & analytics
VC, dean, registrar and trustee dashboards across academics, ops and finance.
Campus hardware, wired into one ERP.
Face, finger, gate and card. For hostel entry, lab access, library checkout, mess hall billing and exam-hall identity verification.
Face recognition
Touchless attendance at hostels, labs and exam halls. Sub-half-second match with 50,000-template capacity per unit.
Gate reader
Main-gate terminal with face, RFID and photo ID. Visitor passes, vendor entry, and contractor access on one screen.
Fingerprint
Biometric for examination halls and lab safety locks. Direct write to ERP. No separate device exports or end-of-day spreadsheets.
RFID
One student card for library checkout, mess hall billing, hostel block entry and shuttle boarding, same card, every campus.
See it on your university's data
Run a pilot in one department.
Pick one school of the university, admissions, faculty, finance. We'll set it up with your real data, walk the workflow with the dean, and you can decide.
- SOC 2 Type II · GDPR · DPDP
- NAAC / NBA dossier ready
- Migration handled by us
ASMUTEK University Care. The questions buyers ask first.
Short, specific answers from the team that ships this product.
What is ASMUTEK University Care?
University Care is a higher-education ERP. Student lifecycle, faculty operations, research grants and university accounting on one shared data model. Built for UGC, NAAC and autonomous universities.
Which accreditation bodies and audit standards does University Care support?
UGC, NAAC, NBA, AICTE and the autonomous-institute reporting cycle in India, plus Knowledge & Human Development Authority (KHDA) in the UAE and SACSCOC reporting templates in the US. Configurable for additional accreditors.
Can University Care manage research grants and faculty operations alongside the student lifecycle?
Yes. The research grants module ships pre-built workflows for NIH, NSF, ICMR, DBT and SERB submission. Faculty workload, sabbatical, conference funding and publication tracking sit on the same data model as student lifecycle so cross-departmental reporting is one query, not three exports.
How does University Care handle multi-campus universities?
University Care supports both single-tenant and multi-campus deployments on one platform. Each campus carries its own academic calendar, fee structure and reporting hierarchy, with central rollups for the chancellor's office and the auditor.
What is the implementation timeline for University Care at a mid-sized university?
A mid-sized university (10,000 to 30,000 students) typically goes live in 4 to 6 months: 4 to 6 weeks of discovery, 8 to 12 weeks of build and integration with existing finance and library systems, 4 weeks of staff and faculty training, then a phased go-live by department.
How is student and grant data secured?
SOC 2 Type II, ISO 27001 / 27018 baseline, with grant data partitioned and access-audited separately from student records. FERPA-compatible access controls available for US deployments. DPA aligned to GDPR Article 28, UAE DPL and DPDP Act 2023.
How is University Care priced?
Per-student annual subscription, banded by enrolment size and module set. Research grants and faculty operations modules are priced separately or bundled. Multi-year contracts include the upgrade promise and migration support.